Draft Agenda for Nov. 29 meeting

Program Committee -> hirabaru
 + Session plans from Area Directors and EDU WG Chair
 + Session plans from PC to fill blank
 + Invited speakers
 + Plenary session (also reception & banquet)
 + Pre-Workshop (NR, demo, HEP) and related meetings
 + Cisco proposal
 + Room assignment and time schedule

Fellowship
 + Support
   45 persons
 - accommodation/transport from Fukuoka Airport/registration
 + Schedule ??

Local Arrangements -> e-side

  + Venue
   - current room assignments - see attached xls file
     PRAGMA -> RmC1 Jan 23-24)
   - time conflict - plenary session/GRID WG  Jan 22
                   - area meetings are not scheduled within
                     parallel session slots -> Jan 24
   - Jan 25 - room requirements?? -> G/H + PRAGMA only?
   - session room equipment
     basic equipment set for:
     RmA, RmB, RmC1(PRAGMA Jan 23-24), RmC2, RmD
         -a main data projector,
         -a main screen,
         -a sub data projector,
         -a sub screen,
         -a polycom
         -microphone system
   * indicate any other special equipment requirements

  + Network

  + Accommodation
   - Seahawk -> 40 single rooms -> 11,000 JPY (includes breakfast)
   - Twins Momochi -> 40 single rooms -> 6,000 JPY (includes breakfast)
   - Hyatt Residential Suite (Fellow use only) -> 20 quad rooms
     -> 5,500 JPY/person (includes breakfast)

+ Reception/Banquet/Breaks
    - Reception: SRP Hall January 22 18:30
      (room layout change requires 1 hr.)
    - Banquet: 1F Sea Hawk Hotel & Resort January 23 18:00 or 18:30 start
      depending on meeting schedule
    - Breaks: twice daily - coordinate break times with PRAGMA

  + Web
     Web site/registration will open 2 Dec.
     http://www.pac.ne.jp/apanpragma/
     (still under revision - will be updated by the conference call)

  + Registration
    - Advance: to Jan. 14 -> General 12,000 JPY  Student 6,000 JPY
    - Onsite: 18,000 JPY (no student rate onsite)
    - includes: reception, banquet
    - ALL payment on site; JPY cash only

  + Visa
   * country contact person info needed immediately

  + Schedule
         12/2    Web Open
         12/4    Fellowship application cutoff
         12/20   Cutoff date for VISA requests from general attendees

         1/6     Cutoff date for VISA requests from fellowship
         1/14    Cutoff date for advance registration