APAN 2003 Conference in Fukuoka Date: Nov. 29, 2002 17:30 - 19:30 (JST) ---- Participants --- Shigeki Goto <- from 6:00pm Fay Sheu <- from 6:00pm Satoshi Sekiguchi <- from 6:00pm Seoul ----- Prof. Chon Masaki Hirabaru Koji Okamura K. Yoshiaki M. Ohmori T. Shimokawa H. Morioka M. Ishii K. Konishi Y. Kitamura + others Scott Macdonald Keiko Date --- Agenda + Minutes: --- Program Committee -> Hirabaru - materials distributed in Seoul http://www.qgpop.net/apan2003/program/ 1. APAN 2003 Conference in Fukuoka Draft Program Version 1.3 Updated November 28, 2002 2. draft program for NR pre-workshop and track + Session plans from Area Directors and EDU WG Chair - session proposals for Track A - Tech. and Track B - User area are required urgently - NR is OK - Marcus (User) sent an idea but more session ideas are needed - ED track is stable - most speakers confirmed - three sessions * will update website with ED session content after call (Hirabaru) ED session titles: Distance Educ. enabling tools for Adv. Net - Advanced Systems Education - Distance Education Specifications - ED content needs to be reviewed (Chon) * Jiang will send detailed info to PC for review concern over conflict/coordination/collaboration/positioning in regard to APRU workshop (Chon) both groups are addressing ED area have APRU speakers been invited? is content overlapping? + Session plans from PC to fill blank (18 program slots available) - Marcus proposed several topics for User WG - VoIP Tutorial - Australia (tentative) - SIP ? - QoS - remove grid technology from APAN - leave this to PRAGMA - P to P ? - Museum/History/Library session - contact Dr. Kim - security session - video technical session - remote DV presention (Univ. of Wash) - Super HDTV (NTT) - +1 - Measurement - Kitamura - Multimedia - a proposal from Philippines - could be included in the International session with India etc. - APAN region international session (BK Kim)/intercontinental session (Goto) - IPv6 router development - video transmission tutorial (Kobayashi) - program committee meeting for APAN 2004 Korea (as a session) - algorithm - 2 day workshop - argon? byong? - e-science (high level physics/weather/bio-BK Kim) - IPv6 workshop - 2 day - deploying IPv6 on campus + Invited speakers - participants will be invited from NA and Europe (Goto) * send ideas to PC list + Plenary session (also reception & banquet) - OC (Goto) should handle keynote speaker selection - discussed locally but no decision reached - tentative candidate list prepared - local (Kyushu area) or Japan - leave to Prof. Goto - APAN seems to have little contact outside Asia - a person should invited from NA or Europe + Pre-Workshop (NR, demo, HEP) and related meetings - draft program from NR - Karita will take care of HEP - room assignment and time schedule to be - demo workshop (Shimokawa) speaker negotiations ongoing please forward draft program + Cisco proposal + Room assignment and time schedule Fellowship -> FaySheu + Support 45 persons - accommodation/transport from Fukuoka Airport/registration + Schedule ?? - forwarded a progress report to ML - support 45 persons APAN - $5,000, NCHC $3,500, LA - $2,000 - expenses per fellow estimated at 233US$ per - applications closed Dec. 5 for review - Dec. 9 announcement - NCHC requires a letter (formal request) to release funds bank account is set up under APAN Fukuoka (Okamura) as such Prof. Okamura will provide letter - can APAN Secretariat have 1 hotel room with fellows? as they will be taking care of fellows - discuss with LA - one more outreach should be done (Chon) - review needs two steps (Chon) - first action needs to be taken immediately (Chon) - the process must be conducted properly to allow people from developing countries a proper chance to attend (Chon) - the organizing committee should take over the process (Chon) - accept 11 people for processing now (Chon) application data can be found at www.apan.net/fellowship/ ??? ID - 2, CN - 8, Ghana? - 1 begin processing immediately - processing of these 11 will begin immediately (Goto) Local Arrangements -> e-side + Venue - current room assigments - see attached xls file http://www.qgpop.net/apan2003/program/draft.txt - Jan 25 - room requirements?? -> G/H + PRAGMA only? yes - session room equipmentmBasic equipment set for:mC1 (PRAGMA Jan 23-24mC2mD -a main data projector, -a main screen, -a sub data projector, -a sub screen, -a polycom -microphone system - this is fine * indicate any other special equipment requirements - it would be ideal to have a notebook pc for each room to have ll presentations to be made from one pc with all presentation files collected in advance - english keyboard and OS is difficult to arrange - use a student assistant and provide a Japanese PC in each session room + Network (Morioka) - currently 10MB but may be upgraded to 100MB - IPv6 connectivity - is this possible - yes - multicast? - all rooms wireless ready + one wired connection + Accommodation - Seahawk -> 40 single rooms -> 11,000 JPY (includes breakfast) - Twins Momochi -> 40 single rooms -> 6,000 JPY (includes breakfast) - Hyatt Residential Suite (Fellow use only) -> 20 quad rooms -> 5,500 JPY/person (includes breakfast) - how far are hotels from the venue? 10 min. walk - how about access from the airport? http://www.pac.ne.jp/apanpragma/accessframe.html + Reception/Banquet/Breaks (Shimokawa) - Reception: SRP Hall January 22 18:30 (room layout change requires 1 hr.) - Banquet: 1F Sea Hawk Hotel & Resort January 23 18:00 or 18:30 start depending on meeting schedule - will the banquet be seated? -> to be decided by Shimokawa san - Breaks: twice daily - coordinate break times with PRAGMA + Web Web site/registration will open 2 Dec. 13:00 http://www.pac.ne.jp/apanpragma/ - URL will change - this will be notified to ML on Mon. Dec. 2 + Registration - Advance: to Jan. 14 -> General 12,000 JPY Student 6,000 JPY - Onsite: 18,000 JPY (no student rate onsite) - includes: reception, banquet - ALL payment on site; JPY cash only - Japenese currency only is not acceptable as a payment method (Chon) - set a US dollar fee also: general 100$ student 50$ On site? + Visa * country contact person info needed immediately - country contact is not necessary (Chon) - process all visa applications as received - all visa applications will be processed as received (Goto) + Schedule 12/2 Web Open 12/4 Fellowship application cutoff 12/20 Cutoff date for VISA requests from general attendees 1/6 Cutoff date for VISA requests from fellowship 1/14 Cutoff date for advance registration - there should be no [cutoff] date for visas (Chon) - the wording is improper (Chon) - process all visa requests without concern of date (Chon) - all visa applications will be processed with best effort (Goto) + Next Conference Call Tue. Dec. 17 11:00-13:00 -- [Session proposals noted by Masaki Hirabaru] [Tutorials] 01 Video Transmission Tutorial (Shichijo) 02 IPv6 Tutorial [2 slots] (Kato) - WIDE, ETRI 03 Access Grid Tutorial (Byeon) - Algonne (remote), KISTI [Technical Sessions] 04 Intercontinental Update (Goto) 05 APAN Country Update (BK Kim) - India, Philippine, Ghana 06 Multilingual Names and Keywords (Chon) 07 Museum (Kwon -> Kasahara) 08 P2P (WG Chair) 09 Youth (WG Chair) 10 QoS (Francis) 11 VoIP (AU) 12 Video (Shimokawa) - U Washington, NTT, 3D 13 Security (Sures) 14 Measurement (Kitamura) 15 IPv6 Router Development (Kato & Kobayashi) - Juniper, cisco, Hitachi, NEC, Fujitsu 16 Lambda Networking (DY Kim) - CA, China, IEEAF 17 e-Science (BK Kim) - HEP, Weather, Bioinfomatics 18 e-Sciense Policy (DY Kim) 19 Next APAN 2003 Meeting in Korea (Chair)